Send aftercare instructions automatically
After each treatment, patients receive the clinic's approved aftercare sheet.
The problem
Patients forget verbal aftercare and call with the same questions.
What it could earn or save you
Rough estimate- Time
- Roughly 1 to 2 hours a week
How we got this: Based on fewer repeat aftercare calls. Rough estimate; your results will vary. Your results depend on your business; this is an illustrative estimate, not a guarantee.
How to switch it on
- 1
Write (or have your clinicians approve) an aftercare sheet per treatment type.
- 2
Set them to send automatically after the treatment in Pabau.
- 3
Use ChatGPT only to make the approved text plainer, then re-check it clinically.
- 4
Include who to call if something feels wrong.
Tools you can use
- PabauVisit site (opens in new tab)
Clinic software for aesthetic and medical clinics: bookings, consent forms, aftercare and marketing.
- ChatGPTVisit site (opens in new tab)
AI assistant for drafting message templates. Use only with generic, non-patient text.
- CanvaVisit site (opens in new tab)
Easy design tool for social posts and printed handouts.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Template and prompt
Privacy & compliance: Never paste patient names, health details or records into general AI tools like ChatGPT or Gemini; use them only to draft generic templates. Send real patient messages through a HIPAA- (US) or GDPR- (EU/UK) compliant system, with a signed BAA or data processing agreement where needed. AI here is for admin and wording only, never for diagnosis or clinical advice. Check your professional body’s rules on consent and marketing.
Template:
Hi {first_name}, here's your aftercare guide for today's treatment: {link}. Any concerns? Call us on {phone}.AI prompt (generic text only, no patient data):
Rewrite this clinician-approved aftercare text in plain, friendly language without changing any instructions: [paste text]