A question-and-answer sheet for each property that answers buyers before they call
The problem
Every property brings the same questions by phone and message: fees, bills, heating, parking. You answer them one by one, and some buyers only find the detail that changes their mind at the viewing.
Pain point we researched: r/realtors: "How often do your clients ask about utilities?"
How it gets solved
Before a property goes online, you collect from the owner the answers buyers always ask: building fees, heating and average bills, parking, what stays in the sale, when it is free. The AI turns them into a short sheet you add to the listing and send after every enquiry.
Free: copy the text below into ChatGPT, Claude or Gemini and make your first sheet today.
- Time saved
- about 1 to 2 hours a week of repeated answers per active listing
- Estimated money saved
- about €90–180 a month
Rough estimate based on about €21/hour
Rough estimate; your results will vary.
How to switch it on
- 1
Send the owner the list of questions in the text below and ask for documents where possible (building fees, energy certificate, recent bills).
- 2
Paste the text and the owner’s answers into ChatGPT, Claude or Gemini.
- 3
Check every answer against the documents; if something is not certain, write "to be confirmed" instead of guessing.
- 4
Add the sheet to the listing and save it as a ready reply for enquiries.
- 5
Update it whenever something changes (price, availability, fees).
Template and prompt
Works with the AI you already use: ChatGPT, Claude, Gemini or others.
AI text to paste (ChatGPT, Claude, Gemini or another):
You are helping an estate agent write a short question-and-answer sheet for a property listing.
Property: [type, size, floor, no address]. The owner's answers: [building or service fees and what they cover, heating type and average yearly bills, parking, storage, what stays in the sale, when it will be free, recent work done, internet, anything else].
Write:
1) 8 to 12 questions buyers usually ask, each with a short, factual answer taken only from the owner's answers.
2) Where information is missing, write "to be confirmed" (never guess).
3) One closing line inviting the buyer to book a viewing.
Rules: neutral and accurate, no selling adjectives, plain words.Questions to ask the owner before listing
1. Building or service fees: how much a year, and what do they cover?
2. Heating: what type, and roughly how much per year?
3. Average bills: electricity, gas, water.
4. Parking: included, extra, or on the street?
5. What stays in the sale (kitchen, appliances, furniture)?
6. When will the property be free?
7. Any work done recently, or planned in the building?
8. Internet: which connection is available?Check numbers against the documents before publishing: the sheet must be accurate, not just tidy.
Tools you can use
- ChatGPTVisit site (opens in new tab)
AI assistant for writing messages, quotes and posts. Free plan available.
- Google DocsVisit site (opens in new tab)
Free online documents you can share as a link or PDF.
- WhatsApp BusinessVisit site (opens in new tab)
Free business app with quick replies, greeting and away messages.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Questions
Do I need new software?
No. You use the AI you already have and the tools listed above.