Automate annual eye-exam recalls
Patients get a reminder when their eye test is due, with a booking link.
The problem
Eye-exam recalls are often due 1-2 years out and easy to forget on both sides.
What it could earn or save you
Rough estimate- Time
- Roughly 1 to 3 hours a week
- Money
- Could bring back lapsed patients each month
How we got this: Based on replacing manual phone calls at ~2-3 minutes each. Rough estimate; your results will vary. Your results depend on your business; this is an illustrative estimate, not a guarantee.
How to switch it on
- 1
Export or report on patients due for an exam from your practice system.
- 2
Set automated recalls in Weave or your booking system at due date and +1 month.
- 3
Add an online booking link.
- 4
Call only those who haven't booked after the second reminder.
Tools you can use
- WeaveVisit site (opens in new tab)
Patient communication platform: texting, reminders, reviews and phones for healthcare practices.
- DoctolibVisit site (opens in new tab)
EU only: online booking and reminders for practices in France, Germany and Italy, built for GDPR (doctolib.de for Germany, doctolib.it for Italy).
- ChatGPTVisit site (opens in new tab)
AI assistant for drafting message templates. Use only with generic, non-patient text.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Template and prompt
Privacy & compliance: Never paste patient names, health details or records into general AI tools like ChatGPT or Gemini; use them only to draft generic templates. Send real patient messages through a HIPAA- (US) or GDPR- (EU/UK) compliant system, with a signed BAA or data processing agreement where needed. AI here is for admin and wording only, never for diagnosis or clinical advice. Check your professional body’s rules on consent and marketing.
Template:
Hi {first_name}, your eye examination at {practice} is now due. Book online: {link}AI prompt (generic text only, no patient data):
Write two friendly eye-exam recall texts under 160 characters for an independent optician. No health claims.